DIN eKYC Filing in India
The Director Identification Number (DIN) is a mandatory requirement for anyone aspiring to be a director in an Indian company. It is issued by the Ministry of Corporate Affairs (MCA) and serves as a crucial identifier for individuals involved in corporate governance. Directors must update their KYC details annually through the DIR-3 KYC form with the MCA. Failure to comply with this requirement will result in the deactivation of the DIN, limiting the director's ability to hold corporate positions. To reactivate a deactivated DIN, directors must file the DIR-3 KYC form, which may incur a late fee, depending on the delay.
If you're a director in need of fulfilling your annual KYC requirements, FilingIn makes the process simple and hassle-free. Our expert team is here to assist you with your DIN eKYC filing, ensuring compliance with MCA regulations.
Director Identification Number (DIN):
A Director Identification Number (DIN) is a unique 8-digit identification number assigned to individuals who are or intend to be directors of companies in India. This number is issued by the Ministry of Corporate Affairs (MCA) in accordance with the Companies Act and is required for all current and prospective directors of companies.
DIN eKYC Filing:
DIN is obtained through an application filed via eForm DIR-3, which was initially intended as a one-time process for anyone wishing to become a director of a company. However, due to a recent amendment by the MCA, all directors with a DIN must now submit their KYC details annually through Form DIR-3 KYC.
What is Form DIR-3 KYC?
Form DIR-3 KYC is an electronic form mandated by the Ministry of Corporate Affairs (MCA) for the purpose of updating the KYC (Know Your Customer) details of individuals who have been allotted a Director Identification Number (DIN).
Who Needs to Submit Form DIR-3 KYC?
Directors must submit their KYC details to the MCA if they meet the following criteria:
- DIN Assignment Date: Their Director Identification Number (DIN) was assigned to them by or on March 31st of the Financial Year.
- DIN Status: The DIN must be in an approved status.
- Disqualified Directors: Even disqualified directors are required to complete the DIN eKYC filing.
To file Form DIR-3 KYC, you will need the following documents:
- Digital Signature Certificate (DSC): A DSC linked to the individual’s PAN.
- PAN Card: A self-attested copy of your PAN card.
- Proof of Address: A self-attested copy of either an Aadhaar Card, Voter’s ID Card, or Driving License.
- Photograph: A self-attested passport-sized photograph (mandatory for foreign nationals).
- Mobile & Email Verification: A unique personal mobile number and email address for OTP verification purposes.
Annual Deadline for Filing Form DIR-3 KYC:
The deadline for filing Form DIR-3 KYC is September 30th each year. However, the MCA may extend this deadline, so be sure to stay updated on any announcements from the Ministry.
Penalty for Non-Filing of DIR-3 KYC:
A penalty of INR 5,000 is imposed on individuals who fail to file the DIR-3 KYC form within the stipulated timeframe.
Applicability of Form DIR-3 KYC:
Form DIR-3 KYC is a mandatory filing requirement under the Companies (Appointment and Qualification of Directors) Rules, 2014. It applies to individuals who have been allotted a Director Identification Number (DIN) and whose DIN status is approved.
Purpose of DIR-3 KYC (Know Your Customer):
The purpose of this form is to conduct the annual KYC (Know Your Customer) process for directors, which must be submitted to the Registrar of Companies (ROC). This ensures that the MCA has accurate and up-to-date information about directors, including their addresses, contact details, and email addresses.
Types of DIR-3 KYC Forms:
- DIR-3 KYC eForm: First-time filers of DIR-3 KYC must use the eForm DIR-3 KYC, available on the MCA portal. This form is also required for existing filers who need to update their mobile number, email address, or other details.
- DIR-3 KYC Web Form: The DIR-3 KYC web form is a simplified version available for DIN holders who have already filed a DIR-3 KYC eForm. Accessible through the MCA web service, this form pre-fills most of the information, making the process more efficient for annual compliance.
DIN Deactivation:
If a director does not submit the DIR-3 KYC form by September 30th, their Director Identification Number (DIN) will be marked as 'Deactivated due to Non-filing of DIR-3 KYC'.
To reactivate a deactivated DIN, directors must submit the DIR-3 KYC form or complete the KYC process via the designated web service and pay any applicable fees. After the form submission, it undergoes Straight Through Processing (STP) for approval. Upon approval, the system automatically reactivates the deactivated DIN.
At FilingIn, we offer comprehensive support throughout the DIN eKYC Filing process via DIR-3 KYC:
- Form Download Assistance: Our team helps you access and download the DIR-3 KYC form from the MCA portal.
- DIN Detail Entry: We guide you in accurately entering your DIN and assist with the reactivation process if your DIN was deactivated due to non-compliance, including the payment of any late fees.
- Form Completion Guidance: Our experts ensure that your personal information, including your name, father’s name, nationality, date of birth, and residential address, is accurately entered.
- PAN Verification: We facilitate the PAN verification process, ensuring your details match the PAN database.
- Contact Information Update: We help update your contact details and guide you through OTP verification for your mobile number and email address.
- Document Attachment Support: We assist in preparing and attaching self-attested copies of your PAN, address proof, photograph, and other necessary documents.
- Digital Signature Facilitation: We help you obtain and apply the required digital signature from a recognized professional to authenticate your form.
- Form Submission: We thoroughly review your form for accuracy and completeness before guiding you through the submission process on the MCA portal.
- SRN Generation and Follow-up: After submission, we help track your Service Request Number (SRN) for future reference.
- Email Confirmation Tracking: We monitor and confirm receipt of the acknowledgement email from MCA, ensuring your form submission is successful.
- Additional Support: FilingIn: provides reminders and support for annual compliance, ensuring timely submissions in subsequent years using the DIR-3 KYC Web service.
With FilingIn, you can be assured of a smooth and guided experience in filing Form DIR-3 KYC and staying compliant with MCA regulations.
Contact Our Experts Today to Complete Your DIN eKYC Filing!
FilingIn is here to assist you with your DIN eKYC Filing. Contact us today for expert assistance in completing your DIR-3 KYC filing and maintaining compliance with MCA regulations!
Frequently Asked Questions in India
What is DIN eKYC Filing?
DIN eKYC filing is the process where directors of Indian companies update their Know Your Customer (KYC) details with the Ministry of Corporate Affairs (MCA) via the DIR-3 KYC form.
Who is required to file the DIR-3 KYC?
All individuals holding a Director Identification Number (DIN) must file the DIR-3 KYC form annually, including both active and disqualified directors.
What is the deadline for filing DIR-3 KYC?
The annual DIR-3 KYC filing must be completed by September 30th of each year. Late filings may attract a penalty.
What happens if I fail to file DIR-3 KYC on time?
If you fail to file DIR-3 KYC by the deadline, your DIN will be deactivated. Reactivating a deactivated DIN requires submitting the DIR-3 KYC form along with a late fee.
Is DIR-3 KYC filing applicable to all directors?
Yes, it applies to all directors holding a valid DIN who were assigned their DIN by or before March 31st of the respective financial year.
What documents are required to complete the DIR-3 KYC filing?
You will need your PAN card, a self-attested copy of your address proof (Aadhar, Voter’s ID, or Driving License), a passport-sized photograph, and your Digital Signature Certificate (DSC).
Can foreign nationals file DIR-3 KYC?
Yes, foreign nationals holding a valid DIN in India must also file DIR-3 KYC and provide the necessary documents, such as a passport-sized photograph and proof of identity.
How do I reactivate my deactivated DIN?
To reactivate a deactivated DIN, you must submit the DIR-3 KYC form along with the required documents and pay any applicable late fees, if necessary.
What is the penalty for non-filing of DIR-3 KYC?
A penalty of INR 5,000 is imposed if you fail to file the DIR-3 KYC form on time. Additionally, deactivation of your DIN may impact your ability to act as a director in a company
Can I update my contact details after filing DIR-3 KYC?
Yes, you can update your mobile number and email address through the DIR-3 KYC web form, which is available for individuals who have already submitted the DIR-3 KYC in previous years.
