Barcode Registration in India
A barcode is a machine-readable image composed of parallel lines of varying width and spacing, accompanied by numbers. It enables businesses to fetch product details instantly and electronically. Barcodes are used to encode critical product information such as serial numbers, batch numbers, and unique product identifiers. They are essential in modern supply chains, allowing manufacturers, wholesalers, and transporters to quickly and accurately identify products.
With global industrialization, managing an increasing number of products became increasingly difficult. This led to the invention of the Universal Barcode System in the 1970s in the USA, revolutionizing product identification. Barcodes are now widely used in retail environments such as supermarkets, clothing stores, and malls, offering benefits like eliminating errors, saving time, being cost-effective, and simplifying inventory management. The global barcode system helps businesses in the supply chain, from manufacturers to wholesalers, to quickly identify products.
In India, GS1, a non-profit organization under the Ministry of Commerce and Industry, is responsible for managing and standardizing barcodes used by retailers and manufacturers. Established in 1996, GS1 plays a pivotal role in the barcode system across India.
Apply now for Barcode Registration at FilingIn:
Barcode registration allows you to assign a unique barcode to your product, ensuring that barcode scanners can easily read and identify it. This process plays a vital role in tracking products through the supply chain, benefiting businesses involved in manufacturing, warehousing, and retail. Barcode registration is an essential step for streamlining operations and ensuring product authenticity.
At FilingIn, we offer a straightforward, hassle-free, and affordable online barcode registration service. Our team assists you in obtaining and registering a barcode number through a recognized barcode issuing agency. Additionally, we help with the renewal of your barcode registration to keep it up-to-date.
What is Barcode Registration?
Barcode registration involves assigning a unique code to your product and linking it with a barcode symbol. This allows for efficient tracking, inventory management, and business processes. To register a barcode, you must obtain an identification number from a global body like GS1 or EAN International. After obtaining the number, you can create a barcode and print it on your product’s label, ensuring all product details are linked correctly in your system.
By registering your barcode with a recognized authority, you ensure your product information is standardized and globally recognized, enabling smoother tracking across various supply chain systems.
Barcode registration offers significant advantages for businesses. Here are the key benefits:
- Inventory Database: Barcode systems help large retail stores manage their inventory efficiently by tracking the product lifecycle, from manufacturing to sale.
- Asset Tracking: Businesses can use barcodes to track valuable IT assets in software asset management systems.
- Tracking Returns: Barcodes help with returns tracking, especially in online shopping, by associating barcodes with invoices for easy payment tracking.
- Error Reduction: Barcodes automate the process of product identification, significantly reducing human errors typically associated with manual data entry.
- Cost-Effective and Convenient: Barcodes are affordable, easy to obtain, and convenient to print, and they can be customized to fit specific business needs.
- Detailed Product Information: Barcodes can store important product details, such as serial numbers and batch numbers, ensuring product authenticity.
- Optimized Inventory: Barcodes streamline the movement of goods, making inventory management more efficient.
- Time-Saving: Barcodes save time by enabling quick scanning and retrieval of product information.
- Accurate and Faster Billing: The automation of information linked to barcodes ensures faster and more accurate billing, resulting in more efficient decision-making.
- Unique and Global Identification: Barcodes provide unique, globally recognized product identifiers, ensuring that no two products share the same code.
To initiate barcode registration, the following documents are typically required:
- Letter requesting barcode allotment
- PAN Card details of the applicant
- Audited balance sheet or Audited Financial Statement
- Shop establishment certificate
- GST or VAT Registration Certificate
- GST Registration Certificate for Proprietorship Firms
- GST Registration Certificate or Partnership Deed for Partnership Firms
- GST Registration Certificate and ROC Certificate / Certificate of Incorporation along with Memorandum of Association (MOA) and Articles of Association (AOA) for Private/Public Limited Companies
- GST Registration Certificate or Registrar of Society (ROS) Certificate for other entities like Hindu Undivided Family (HUF), Registered Societies, etc.
- Copy of canceled cheque
- Product details
The procedure to obtain barcode registration through FilingIn is straightforward:
- Fill Out the Online Form: Start by filling out the form on our website and provide relevant details about your business.
- Submit Required Documents: Upload all necessary documents for barcode registration.
- Document Verification: Our team will verify the documents you provide and ensure everything is in order.
- Application Submission: Once verified, we will proceed with filing your barcode registration application with the competent authority (GS1).
- Barcode Registration Issuance: After completing all formalities, GS1 will issue your Barcode Registration Certificate.
What is a Barcode?
A barcode is a machine-readable pattern of parallel lines of varying width and spacing, along with numbers. It quickly encodes key product details, such as serial numbers, batch numbers, and product identifiers. Barcodes are commonly used across industries like supermarkets, retail, and warehouses, making product identification efficient and minimizing errors. They also enhance inventory management, reduce operational costs, and save time by providing a global identification system that benefits everyone in the supply chain—from manufacturers to retailers.
How Businesses use Barcodes:
Barcodes are a vital technology for businesses, providing a unique identifier in the form of parallel lines and a number, which can be scanned to retrieve essential product information from a database. Barcodes offer businesses several key uses:
- Inventory Management: Retail stores use barcode systems to track product movement from manufacturing to sales, improving operational efficiency.
- Asset Tracking: Businesses utilize barcodes to tag IT assets and manage them effectively using asset tracking software.
- Returns Management: In online shopping, barcodes can track returns and link them to invoices, ensuring better payment tracking.
Types of Barcodes:
Some of the most commonly used barcode types globally include:
- EAN-13: Also known as the European Article Number, this 13-digit barcode is widely used across the world.
- UPC-A: The Universal Product Code (UPC-A) is a 12-digit barcode, primarily used in the United States, the UK, Australia, and New Zealand.
Other types of barcodes commonly used across various industries are:
- Data bar Family Barcodes: Specifically for fresh food products.
- GS1 1D Barcodes: One-dimensional barcodes used for product identification.
- GS1 2D Barcodes: Two-dimensional barcodes that store more data in a compact form.
Here’s a quick look at the types of barcodes based on product types and industries:
|
Barcode Types
|
Industry Types
|
|---|---|
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UPC-A / UPC-E
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Retail
|
|
EAN-13
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Retail
|
|
Code 93
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Retail, Logistics, Manufacturing
|
|
Code 39
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Automotive, Defense
|
|
GS1 Databar
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Retail, Healthcare
|
|
Code 128
|
Supply Chain
|
|
ITF
|
Packaging
|
Introduction To Gs1 Barcodes:
GS1 is a global non-profit organization that develops and maintains barcode standards used in global trade and logistics. GS1 barcodes enable businesses to communicate product data accurately and efficiently across the supply chain. Common GS1 barcode types include:
- GS1 EAN/UPC Family Barcodes: These barcodes are the most commonly used globally and help with product marketing through retail channels.
- GS1 DataBar Family Barcodes: Primarily used for fresh food labeling, these barcodes can encode additional information like batch numbers, expiration dates, and weight at the time of purchase.
- GS1 1D Barcodes: Types like GS1-128 and ITF-14 are used to track goods in the supply chain, with GS1-128 offering flexibility in including various data points like serial numbers or expiration dates.
- GS1 2D Barcodes: These square or rectangular barcodes, made of small dots, can store large amounts of information, making them ideal for small prints, especially in manufacturing, warehousing, logistics, and healthcare.
Barcode Packages Offered by FilingIn:
At FilingIn, we offer barcode registration packages designed to suit businesses of various sizes and turnover levels. For businesses with a turnover up to ₹5 Crores, we provide:
- 100 Barcodes with 1-year validity
- 100 Barcodes with 2-year validity
- 100 Barcodes with 3-year validity
Our service includes barcode number registration, ongoing support, and renewal services to help keep your barcodes compliant with industry standards.
To get started with barcode registration, upload your documents and business details on our web portal. Our team will then guide you through the process, from consultation to barcode registration. You can select a package, complete payment through multiple available payment modes, and our professional team will handle the rest.
Once your documents are verified and the registration is complete, you will receive your barcodes along with a certificate.
Get Started with Barcode Registration Today:
Streamline your product identification and tracking process with FilingIn’s barcode registration services. Visit our website to apply now!
Frequently Asked Questions in India
What is barcode registration?
Barcode registration is the process of obtaining a unique identification code (barcode) for your products. It allows manufacturers, retailers, and wholesalers to easily track and manage inventory, improve efficiency, and ensure accurate billing.
Who manages barcode registration in India?
In India, GS1 India (a non-profit organization under the Ministry of Commerce and Industry) is responsible for managing and standardizing barcode registration.
Why do I need barcode registration for my business?
Barcode registration provides several benefits, including better inventory management, faster billing, fewer errors, and unique product identification, which helps your business stand out in the global supply chain.
What types of barcodes can I register?
Common barcode types include EAN-13, UPC-A, GS1 1D, GS1 2D, Code 128, Code 39, and QR codes, depending on the industry or product type.
What documents are required for barcode registration?
The required documents for barcode registration typically include:
- Letter requesting barcode allotment
- PAN Card of the applicant
- Audited financial statement
- GST Registration Certificate
- Shop Establishment Certificate
- Product details
How long does the barcode registration process take?
The process typically takes around 7 to 10 business days once the application and documents are submitted. The time frame may vary depending on the application volume and verification process.
What is the cost of barcode registration in India?
The cost of barcode registration can vary based on factors such as the number of barcodes required, your company size, and the type of barcodes needed. It generally ranges from a few thousand rupees to several lakhs for large-scale registrations.
Can a small business apply for barcode registration?
Yes, small businesses can apply for barcode registration. However, depending on the scale of operations, businesses may be required to apply for a certain number of barcodes, which can involve a higher cost.
Do I need a barcode for each product?
Yes, each unique product variant (size, color, model, etc.) typically requires its own barcode. This helps ensure that every product can be individually identified and tracked.
Can I use a barcode for global product identification?
Yes, barcodes, especially those registered with GS1, are globally recognized, enabling seamless product identification across international markets, warehouses, and retail outlets.
