A Director in a company may want to resign or the Board of Directors may want to remove the Director for several reasons. The Director of a company can also resign from the Board by filing a resignation letter with the company and also intimating the ROC with the same. Here, we will take a look at the procedure that a director needs to follow in case he wants to resign from the post of Director.
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Resignation of a Director from the Board of Directors of a Company with resigning Directors’ consent.
Removal of a Director from the Board of Directors of a Company without resigning Directors consent.
Resignation of a director in a company
Director’s notice of resignation to the company
After giving notice in writing to the Company a Director may resign from a company. The Board is required to intimate the ROC of this notice within 30 days in the form of DIR-12. If the Director chooses, he can also send a copy of the resignation letter to the ROC along with the reasons for the resignation using Form DIR-11. Here is the format for the resignation letter of a Director:
Director’s Resignation Letter Format
Date, Month, Year
To,
The Chairman / Secretary
Company Name Private Limited
City, State, Pin Code
Subject: Resignation from the Office of Director of the Company
Dear Sir/Madam,
I hereby tender my resignation from the office of the Director of the ————– (Company name) with immediate effect or mention the resignation date. Notice of my resignation letter should be submitted to the Registrar of Companies and the Board of Directors should be informed in the next board meeting as conducted.
I sincerely thank all the Board of Directors for giving me this opportunity and timely assistance to discharge my duties during my tenure as a Director of the company.
I request the Board of Directors to please provide me with an acknowledgment of the resignation and a copy of the E-form DIR-12 filed with the Registrar of Companies to that effect for my reference and record.
Thanking You,
Your’s Faithful,
Name of the Director.
Resignation Acceptance Letter by the company
Date, Month, Year
To
——— (Name of the Director who has resigned)
Address.
Subject: Acknowledgement of Resignation
Dear Sir,
With reference to your resignation letter dated ————-. In this regard, the Board of Directors has approved your resignation w.e.f. ———–, in the Board meeting held on —————.
The Board of Directors has sincerely appreciated your association with the company and the support you offered during your tenure. We wish you all the best in your future endeavors.
Thanking you,
Yours Faithful,
For ——— Company,
Director.